endori food connects DocuWare and SAP—for more efficient billing processes

Modern IT systems for sustainable food production

Helping people enjoy a healthy and sustainable diet without sacrificing taste and enjoyment - with this mission, endori food GmbH & Co. KG was founded in April 2015 in Stegaurach near Bamberg.

The company specializes in the production and distribution of plant-based high-protein foods and strives to provide healthy alternatives to traditional meat products while working to protect the environment.

In order to achieve these goals and further optimize its processes, endori introduced a new SAP ECC system at the turn of the year.

This meant that the existing DocuWare system had to be integrated with the new ERP solution.

Thum, a consulting firm advising endori on document management, asked Varelmann to implement the DocuWare “Connect to SAP” interface.

Efficient incoming invoice processing and automatic archiving

The DocuWare Connect to SAP interface was to be implemented together with the Simple Invoice, Document Indexing and Document Link modules in order to obtain an efficient incoming invoice process for FI and MM invoices and to be able to automatically archive and index outgoing delivery bills and order confirmations.

The Simple Invoice module enables an incoming invoice process for FI and MM invoices.

The incoming invoices in the archive are transferred to SAP and the appropriate transaction (FB60, MIRO) starts.

To make the process more efficient, relevant information is prefilled from DocuWare.

Additionally the Document Indexing module was set up to facilitate indexing of incoming invoices (FI+MM) based on FI document number, posting date, payment status and payment date.

Plus, outgoing delivery bills and order confirmations are automatically archived and indexed.

Documents are indexed in real time once an invoice is booked or the payment run is completed.

As an additional special feature, a barcode scenario was set up at endori that links incoming delivery bills with the corresponding delivery documents in SAP.

This made managing delivery documents even easier.

Connecting DocuWare and SAP in three simple steps

Varelmann implemented the Connect to SAP interface using an efficient three-step process:

We implemented the interface according to the customer’s requirements.

We customized the SAP system to meet endori’s needs, e.g. by optimizing the archiving procedures using the industry standard ArchiveLink interface.

We fine-tuned the interface by making the right settings required to make all of the customer’s processes run smoothly.

By successfully implementing the new solution, we were able to provide significant added value to our customer.

Connecting the two systems has greatly improved the efficiency of the incoming invoice process for endori, simplified audit-proof archiving, while increasing process visibility.

Automatically transferring and pre-filling transactions saves a lot of time, and indexing documents containing critical information helps make the invoicing process more transparent and easier to track.

The close cooperation between endori, Varelmann and Thum contributed significantly to the success of the project and ensured smooth implementation.

About the project partner

Hippolyt Thum GmbH, an owner-managed, manufacturer independent family business, has been efficiently and effectively organizing document handling since 1983 thanks to generations of industry experience.

Having started out with traditional printing and copying solutions, Thum started to focus on helping businesses digitalize their documents in the 1990s and has evolved into an experienced provider of BPM consulting services.

Partnership with Varelmann

Since 1999, Varelmann Beratungsgesellschaft mbH has been supporting mid-sized SAP customers as a reliable service and consulting partner.

Working hand in hand with our clients, we implement SAP solutions, provide daily operational support through our AMS models, and deliver custom developments.

With our expertise and experience in the FMCG sector, we offer targeted consulting services tailored to the needs of the industry.

At the FMCG company endori food GmbH & Co. KG, the interface DocuWare Connect to SAP was successfully implemented in collaboration with DocuWare Partner THUM and SAP service provider Varelmann.

This integration enables a direct exchange of documents and data between SAP and DocuWare, significantly improving information flow and workflows.

Through the integration, documents from the SAP system can be efficiently archived in DocuWare.

This reduces manual effort and increases process efficiency.

At the same time, the integration enables fast access to relevant documents directly from the SAP system, accelerating decision-making and optimizing operational processes.

Working with Varelmann enabled us to implement the endori project quickly. All team members were always proactively informed as soon as tasks were completed or whenever there were changes in the project schedule. This kind of holistic communication enabled us to achieve our goals really fast.

Christina Thum – Consultant Hippolyt Thum GmbH